Call for Abstracts

Abstract submissions for AEO 2021 is now open

The Organising Committee welcomes you to submit an abstract for AEO 2021. 

The Advancing Earth Observation Forum 2021 aims to cover the broad set of industries and activities that build, deliver, and use earth observation.

We will accept abstracts covering, but not limited to, the use of satellite, airborne and drone data in:

  • Algorithm/process development transforming image data into useable information;
  • Applications for specific industry, government, community and science;
  • Sensor proposals, development and demonstration;
  • Complete platform, sensor and system operations from local to global scales;
  • Maintaining diversity in all activities in earth observation; and
  • Education and community engagement.

Submission types

We invite you to submit abstracts for the following presentation types.  All presentation types are equally valued contributions and different presentations formats may be better suited to different styles of content.  Presenters are encouraged to select the presentation format that best suits their material.

Submit your abstract

Abstract submission for AEO 2020 will close on 9 April 2021



Looking for something more than the traditional vanilla technical session? Pechakucha is a highly engaging, fast paced format where you can really capture your colleagues’ attention in a short, sharp, and succinct manner. You have 20 slides and each will automatically advance every 20 seconds.


Interactive posters

Our poster sessions are ideal for you if you would like to have more interactions and intimate discussions with colleagues about your work. You may also have opportunity to pair your poster with a 90 second ‘elevator pitch’ to entice more delegates over to talk with you. Posters have the greatest potential exposure for you and your work as they will be available for viewing for the longest period of time.

Technical sessions

Our parallel technical sessions follow the traditional format of a 12 minute presentation followed by three minutes for questions.

  • Authors may submit either a written OR video abstract. For instructions on submitting a video abstract, please see ‘Video Abstracts’. 
  • Abstracts must not exceed a 250 word limit. The word limit relates only to the text of the abstract and does not include title, authors and institutions. Please ensure you delete the instructions from the abstract template and DO NOT include author name or affiliation in your uploaded document. The author name and affiliation will be automatically included in the final PDF.
  • Please use Arial type font and font size 12 for the abstract text. Formatting is preserved (italics, bold, superscripting, subscripting, underlining) and symbol characters (i.e. ± , μ, ß) may be used. Use single line spacing. Text should be fully justified.
  • Type the abstract title in the field provided on the online submission form. The template will allow a title of up to 180 characters in length. The title will be accepted in sentence case only. If your title includes acronyms or nouns which require capitalisation, please email the Forum Managers via to have these updated on your behalf.
  • Paper abstracts will only be accepted in a .doc and .docx format, following the format used in the abstract submission template.
  • You are required to provide three (3) key highlights to your abstract submission. 
  • You are required to provide up to five (5) keywords pertaining to the theme of your submission.
  • Abstracts must be free of typographical and grammatical errors and use sentence case for headings.
  • Abbreviations should be given in brackets after the first full use of the word. Abbreviations may be used in the title, provided the name in full is outlined in the body of the abstract.
  • You will be asked to provide a short biography (up to 100 words) and photo with your submission. This photo and biography will be added to the Forum mobile phone application and provided to the session chairperson.
  • Add co-authors in the ‘Author(s)’ section of the submission page. All presenting authors must be indicated at this stage. Please provide a biography and photo for all presenting authors.
  • All abstracts must be original work. An abstract should not be submitted if the work has been or is to be published or presented at a major national or international meeting.
  • An abstract must contain sufficient information so that if published, it will be a complete report independent of presentation. The text should not contain statements alluding to results or conclusions not presented within the text.
  • Submission acknowledges consent to publication of the abstract in the Forum proceedings and via the mobile phone application.
  • The presenting author will be required to register for the Forum in order to ensure their abstract(s) is included in the final program by 24 May 2021.
  • All submissions must be completed electronically via the online submission facility. If you are unable to submit in this manner, please contact the Forum Managers at
  • All abstracts must be prepared according to the abstract format and layout guidelines provided. Abstracts will only be accepted and published if submitted using the supplied template, available here.
  • There is no limit to the number of abstracts that may be submitted by an individual. However, splitting of a body of work into multiple abstracts is discouraged and consolidation into one abstract is preferred.
  • Abstracts and videos may be used for promotional materials for the Forum.

Authors have the option of submitting a video abstract. Your video abstract should highlight the significance of your research, methods, and key results.  

Videos must be no longer than TWO (2) minutes in duration and be uploaded in the format of a YouTube link. Video abstracts will only be accepted in the format of a YouTube link.

To set up your video as a YouTube link, please follow the below instructions:

  1. Open YouTube on your web browser and select ‘Upload a Video’ under the ‘Create a Video or Post’ icon in the top right corner. 
  2. If you do not have an existing account, you will need to create one. 
  3. Within your account, select ‘Upload Video’ and set the privacy drop down to ‘Unlisted’. This will ensure your video is not accessible to the general public or viewable on your channel. Only those with the link can view the video. 
  4. Select the MP4 file you wish to upload and title the video to your abstract title, followed by your name. 
  5. Once uploaded, copy the URL link and paste it in the relevant section in your abstract submission form. 

Should you experience any issues uploading your video abstract, please contact the Forum Managers on or call (02) 9265 0700

Abstract submissions will reopen on 7 January 2021. 
Abstract submissions will only be accepted via the Forum website.

Note that you will need to set up a new account in the portal, even if you have set up an account for previous events.

  1. Click on ‘Create an author account’ on the right hand side. After completing your details you will be sent an email to verify your account for login. Please remember your account password in case you need to access it again to make any changes to your submission.
  2. Once logged in, click ‘Submit abstract’ to access the submission page.
  3. Select your preferred presentation type. 
  4. Enter your paper title in the ‘Paper details’
  5. List the 3 key highlights to your abstracts in the text box provided. DO NOT include the abstract title or author details in the text box. 
  6. List all authors in the correct order in the ‘Author(s)’ section, ensuring you indicate the presenting authors for the abstract. 
  7. Select your abstract theme from the list provided.
  8. Select the format (paper or video) of your abstract submission and provide the relevant information related to your submission type. 
  9. Paper abstracts will only be accepted in a .doc and .docx format, following the format used in the abstract submission template.
  10. Video abstracts will only be accepted in the format of a YouTube link. 
  11. Answer the additional questions at the bottom of the submission form.
  12. Hit ‘Preview and submit’. You will be able to preview your abstract in PDF and make any changes if required.
  13. While on the preview window, hit ‘Submit’ to confirm your submission.

If you experience any technical issues while submitting your abstract or would like any changes made to the PDF of your abstract, please contact us via

Outcome notifications will be sent via email to the submitting author within two (2) weeks of submission. Accepted abstracts will have the three (3) key findings published in the Forum proceedings. The Forum will not be held responsible for abstract submissions not received via the website or for submission errors caused by internet service outages, hardware or software delays, power outages or unforeseen events.

Workshops and Field trips

Submit a proposal for a workshop or Field trip at AEO 2021


View the AEO 2021 program at a glance 

Submit your abstract

Abstract submission for AEO 2021 will close 9 April 2021